EndNote can be fiddly when you have a lot of references in there already. Here are some ways to prevent it from messing up your write-up especially if you are already in the home stretch.
DISCLAIMER: This does not guarantee that EndNote would not mess up—EndNote messing up is a function of the number of references with attachments in your library, the number of pages in your manuscript, the number of citations you have in a certain EndNote library that is found in your paper, the number of EndNote libraries open containing the same entries, the number of EndNote libraries open at the same time, the number of times you edit your manuscript, etc. But it somehow prevents it from being fiddly when you are still in the editing stages.
If you have an existing word file already, go to the EndNote tab, and then in the one marked Style, click the one that says Convert Citations and Bibliography. A drop-down menu would come out and then click Convert to Unformatted Citations:
Then some things would happen. If the paper you are editing is formatted there is a list of references at the end. When you click the Convert to Unformatted Citations option, that reference list will disappear. And instead of nicely done citations, what you would see are your citations looking like this:
Now don’t panic. When you want to add a reference go back to the EndNote tab. And then choose the one with some magnifying glass on it which says Insert Citation:
When you click the Insert Citation option, this window would come out:
Search the author you are looking for. Keyword will do. Now say I wanted to insert Cullen (2009), so I type in cullen and out comes numerous entries that have either Cullen as the main author, or as co-author OR somewhere in the fields in the reference has the word ‘cullen’—so be careful with your search. Suppose I type in there ‘air’ to look for an author named Air (this is hypothetical), the search would come out with numerous entries with the word ‘dairy’ in it simply because my search ‘air’ appears in ‘dairy’.
Go to the bottom buttons, and click the arrow down if you want some fancy schmancy formatting. Clicking Insert would have the format of (Author, Year). So I chose Author (Year) format, and when EndNote inserts the citation, it would come out as:
Now. Supposing I’m done with the paper and I want to send it off to my supervisors, of course, they wouldn’t understand my paper if it’s riddled with @@ and #—that would look too unprofessional. So I then go back to the EndNote tab, and to the Style:
But this time I click the one that says Update Citations and Bibliography.
Again some things would happen:
But there’s no need to panic…
And your reference list would come out at the end of the paper all formatted nicely:
Now supposing your supervisors have edited it and sent you back your crappy manuscript. Go back to the first stage of this ‘tutorial.’ It’s a wee bit fiddly, but once you get the hang of it, it saves you (somehow…) the heart attack of having all your references wiped out and you’re already ready to submit your 300+ page manuscript.